Hofstra University Library uses the Ares course reserve system, accessed via Blackboard, to provide electronic reserve materials to students. By using Ares, faculty can manage all aspects of reserve content.
Log in to your Blackboard account (through the portal or at https://hofstra.blackboard.com) using your Hofstra log-in and password.
Under "My Courses" select the course that you want to request items for.
In your course, select "Course Reserves" from the left menu bar. This will open the Ares course reserves module. Indicate which term your reserves are for (for example, Fall 2017), and click "submit."
If the Course Reserves button is not available, please contact Course Reserves. We can add the button very quickly.
You can now submit and manage your course reserve items. Select "Add Reserve Items" from the left-hand menu.
To request book excerpts, Click on "Add Reserve Item" > Select "CHAPTER" and provide as much information as possible. You may type "Excerpts" instead of a chapter number or title, but please include the page numbers requested.
You can then upload a PDF file, indicate that you will be bringing the material to the Axinn Circulation Desk for scanning, or request library staff pull the material from the Stacks and scan it. You can also provide a link to a website if that is appropriate.
Reserve Staff will clear copyright for your requested material or notify you if an item exceeds an acceptable amount for electronic reserve. Copyright permissions can be complicated and sometimes expensive. Hofstra University subscribes to a number of licenses (including the Annual Academic License from Copyright Clearance Center) to provide us as much leeway as possible for placing materials on electronic reserve. Reserve Staff will make every attempt to provide requested materials to your students electronically. If this is not possible, we will work with you to place items on print reserve. Learn more about copyright at Hofstra University here, or contact Sarah McCleskey with specific questions.
We can create links in Ares to items from the Library's electronic holdings (journal articles, e-books, streaming videos, etc.).
Click on "Add Reserve Item" > Select "BOOK" or "ARTICLE". (If you are requesting something else, just use "Book" and Reserve Staff will figure it out.)
For articles, provide as much information as possible. Reserve Staff will locate the article and make it available either as a web link or as a pdf file.
Through Ares you can manage all your course reserve content.
To edit or delete an item, click on that item in your course list. On the item page, you can add or edit Tags you have assigned the item.
You will see a top menu bar with the following options: View this Item | Edit this Item | Delete this Item | Export Citation. If you no longer want to use this item for reserve, choose "Delete this Item."
If you accidentally delete an item, contact Course Reserves Staff and we can restore the item for you.
Instructors can make full print library books available to their students for limited loan periods (usually 2 hours) at the Axinn Library Circulation Desk.
Reserves staff will pull books from the library stacks, recall books which are currently checked out or rush purchase books which the library does not own.
Click on "Add Reserve Item" > Select "BOOK" as the type of item you want to request.
Fill out as much information as you can about the book you would like to request.
Books borrowed through Interlibrary Loan cannot be put on reserve.
Instructors have the option of submitting their own personal copies of books for print reserve.
Click on "Add Reserve Item" > Select "BOOK" and select "I will supply the material" for any personal copies you want on reserve. Bring your personal copies to the Axinn Library Circulation Desk.
To ensure that these items are returned to you, all materials should be marked with the instructor's name and department.
Although the Circulation Staff takes every precaution to ensure the good condition of personal copies, there is a risk involved with these materials being used by students.
Occasionally a student will lose your personal item that is on reserve, or check it out and never return it. In this case, the library will notify you that the item is not available for other students, and we will make every effort to encourage the student to return the item. The library is not responsible for purchasing a replacement of your personal item.
Personal copies will be available for instructors to pick up at the end of each semester.
Faculty can grant Ares access to Research or Teaching Assistants so that they can participate in Ares content management for a particular course.
In the Blackboard course for which you want to add a RA/TA, click "Users and Groups"
Click "Users" then Mouse Over "Enroll User" (the button in the bottom left corner of the orange)
Click "Find Users to Enroll" then click "Browse"
Search for either Username or Last Name to find your RA/TA
Check off the correct user account then click "Submit"
Decide if the enrollment in the course will be Instructor (for access to Ares and the control panel) or Student (Can view but cannot change) then click "Submit" again
If you would like to re-use items from previous semesters, go to the current or upcoming semester's Blackboard course page and click on the "Course Reserves" button.
Select the "Add Reserve Items" link in the left hand tool bar. You will see a list of courses you have previously taught.
Check box the course from which you would like to use the readings and click "Import Items" at the bottom of the page.
If you are requesting items from a course taught before Fall 2015, please email Course Reserves and we will import the items for you.
If you would like to clone items from one section to another in the same semester, please email Course Reserves.
Item Tags: An instructor can "tag" any reserve item to identify weeks, topics, papers etc. For example, one article can be tagged "Week 1," "Napoleon," and "midterm" to help students sort materials. Instructors can add tags either while filling out their initial request or later on by clicking on an item from their item list. Instructors and students can also make their own personal tags on items which cannot be seen by anyone else.
Processing Status: Once you have submitted your reserve items, they will display in a list within your account. You can check the processing status of items in your list, making any changes as needed.
Email Alerts: You can also register for e-mail notices through the Library Course Reserves Management system. An e-mail will be sent to you whenever your course reserves are updated by you, your TA, or Course Reserve staff. Your students can also sign up for this feature so they can learn when reserve items are available.
Student View: If you would like to review how students will see your course reserves list, select "Switch to Student Mode" in the Ares Course Reserves menu. Please note that students will only see course reserve items that are available.
Reserve Item Usage: The "Reserve Item Usage" option allows you to view the number of times reserve items are accessed. By selecting "Show Detailed Usage," you can see what day each item was accessed.
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