LibGuides: SOM Data Management: Data Management Plan

DMPTool

The DMPTool is a free, open-source, online application that helps researchers create data management plans. ZSOM/Feinstein is a member of DMPTool. When you sign up for an account, please choose Northwell Health, Feinstein Institutes for Medical Research, Zucker School of Medicine as your organization.

Northwell/Feinstein Webinar Recording on Using DMPTool
This webinar walks through how to create a data management plan with DMPTool.

IRB/Human Subjects Research

Northwell/Feinstein's Human Research Protection Program's website is available here. Phone: (516) 465-1910. Email: irb@northwell.edu

Hofstra's IRB website is available here. Email: IRB.help@hofstra.edu

Survey Tools

Qualtrics (Available under myApps on the Hofstra portal for Hofstra faculty, students and staff)

Survey tool that supports complex survey logic and a variety of integrations. Not HIPAA compliant.

REDCap (Available to Northwell users with universal ID and password by application)

Survey tool for use with personal health information. HIPAA compliant. Northwell's training website for REDCap.

Microsoft Forms

Form builder in Office 365. Not HIPAA compliant. Microsoft training for Forms.

Northwell Health Data Policies

Northwell Health data policies:

#GR052 - Maintenance, storage, and archiving of human subject research data, and policy
#GR021 - Research data ownership

Policies can be found on the Northwell Intranet.

NIH Data Management Plan Policy

NIH Data Management and Sharing Policy LibGuide
For more information, please visit our stand-alone LibGuide on the NIH Data Management and Sharing Plan

Previously, the NIH only required grants with $500,000 per year or more in direct costs to provide a brief explanation of how and when data resulting from the grant would be shared.

The 2023 policy is entirely new. Beginning in 2023, ALL grant applications or renewals that generate Scientific Data must now include a robust and detailed plan for how you will manage and share data during the entire funded period. This includes information on data storage, access policies/procedures, preservation, metadata standards, distribution approaches, and more. You must provide this information in a data management and sharing plan (DMSP). The DMSP is similar to what other funders call a data management plan (DMP).

In addition, to reduce burden on investigators also subject to the Genomic Data Sharing (GDS) Policy, NIH will no longer require submission of separate GDS Plans. Instead, one plan will be expected where applicants describe genomic data sharing within their DMSP.

The DMSP will be assessed by NIH Program Staff (though peer reviewers will be able to comment on the proposed data management budget). The Institute, Center, or Office (ICO)-approved plan becomes a Term and Condition of the Notice of Award.

Adapted from University of Arizona Data Management Plan Guide

Main NIH DMS Policy Website
This website is the hub for NIH-released information about the new DMS policy.
Key Resources from NIH
The NIH has set up this "Learning" page to highlight key resources for researchers and stakeholders to learn about the new plan.

If you plan to generate scientific data, you must submit a Data Management and Sharing Plan to the funding NIH ICO as part of the Budget Justification section of your application for extramural awards.

Your plan should be two pages or fewer and must include:

Data Type
Related Tools, Software and/or Code
Standards
Data Preservation, Access, and Associated Timelines
Access, Distribution, or Reuse Considerations
Oversight of Data Management and Sharing.

Adapted from University of Arizona

Draft Data Management and Sharing Plan Format (NIH)
Gonzales S, Carson MB, Holmes K (2022) Ten simple rules for maximizing the recommendations of the NIH data management and sharing plan. PLOS Computational Biology 18(8): e1010397. https://doi.org/10.1371/journal.pcbi.1010397
This article provides 10 key recommendations for creating a DMSP that is both maximally compliant and effective.

Recommended Elements of a Data Management Plan (as noted by the ICPSR):

Data Description: nature, scope, and scale of generated/collected data
Access & Sharing: how you intend to make your data available to others
Metadata: descriptive standards about your data
Intellectual Property Rights: data ownership
Ethics & Privacy: informed consent and confidentiality issues
Format: anticipated submission, distribution, and preservation formats
Archiving & Preservation: how will you ensure this for the long term
Storage & Backup: how and where will copies be stored
Security: how will security be ensured
Responsibility: who is the data steward
Existing Data: is similar data available elsewhere
Selection & Retention Periods: which data is retained and for how long
Audience: who is likely to see and use this data
Data Organization: version control and naming conventions
Quality Assurance: are there standards to be met
Budget: how will costs for archiving be paid
Legal Requirements: are there any related to archiving and sharing

Source: Data Management Plan LibGuide, University of Pittsburgh, Health Sciences Library System

University of Arizona
University of Minnesota
Research Ideas and Outcomes
Journal Collection of exemplary DMPs
Digital Curation Center
Fictional DMP including reviewer comments
University of Nebraska
Good and bad examples, including notes

NSF Data Management Plan Requirements

The DART project developed a rubric to standardize the review of data management plans. The tool was created by librarians to inform the development of research data services at academic libraries, and it is not part of the NSF official guidance to develop data management plans. However, the DART rubric presents a clear list of contents that an NSF data management plan should address. Some researchers find it useful when developing their data management plans.

The DART rubric can be downloaded here.

If your organization receives an award based on a proposal submitted, or due, on or after January 25, 2016, then you need to abide by NSF's Public Access requirement. This means that you are required to "making copies of articles in peer-reviewed scholarly journals and juried conference papers resulting from NSF awards available to the public free of charge no more than 12 months after initial publication". These publications will need to be deposited in the NSF Public Access Repository (NSF-PAR). More information here.

Source: Oregon State Libraries