Element 1: Data Type
For studies with a large number of different types of data, consider including a table to organize your DMSP. For each data type, a table can include the data type name, data format, data standards used, and destination repository.
An example data type table:
Element 4: Data Preservation, Access, and Associated Timelines
Outline how data will be shared, stored and preserved across different sites.
Element 5: Access, Distribution, or Reuse Considerations
Make sure to discuss with your collaborators any limitations on data sharing, particularly data that is being collected at subsite. Limitations on data sharing/reuse may vary by institution. If you are reusing an existing dataset for your grant, make sure to find out any limitation on reuse before writing your DMSP. Include these limitations in Section 5.
Element 6: Oversight
The PI is usually the one ultimately in charge of overseeing data management and sharing. However, consider whether you need to name stewards at each site.
For multi-site research, consider if sub-recipients will perform DMS activities (curating data, de-identification, formatting data according to community standards, transmission to and/or storage at the selected repository, developing supporting documentation, etc.). If so, make sure data management costs accrued by all sites are included in the budget. Refer to NIH for more information on DMS Costs.
From the NIH Sharing FAQ:
Award recipients are responsible for ensuring that any research partnerships allow for compliance with the DMS Policy. Data sharing expectations should be established prior to the initiation of a partnership, whenever feasible, and any limitations to sharing should be described in Plans. Researchers and award recipients are advised to consult with the funding NIH ICO on how to comply with all applicable data sharing policies potentially affecting their NIH-supported research project.
No. The DMS Policy expects only one DMS Plan to be submitted with each application and does not expect separate Plans to be developed for individual projects under that application. In multicomponent applications, the DMS Plan must be in included in the Overall component. Applicants are encouraged to determine whether and how to coordinate responsibilities with respect to Plans with all Program Directors/Principal Investigators and all Key Personnel on the same application.
DMS costs for each subaward must be listed as a single line item on the R&R Budget for the subaward (F. Other Direct Costs, 8-17 Other). If no DMS costs are anticipated on the subaward, the line item is not required. A DMS costs line item must still be listed on the project/parent R&R Budget Form for the parent DMS costs, including $0 if no costs are anticipated for the parent.
For complex grant applications that involve an overall budget and multiple project/core budgets, DMS costs must be included within the applicable component(s), as outlined in the application instructions.
For grant applications submitting a modular budget, include all DMS costs request information in the Additional Narrative Justification attachment on the PHS 398 Modular Budget Form, as outlined in the application instructions.
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