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SOM Data Management: Data Management Plan


Northwell Health Data Policies

Northwell Health data policies:

  • #GR052 - Maintenance, storage, and archiving of human subject research data, and policy
  • #GR021 - Research data ownership

Policies can be found on the Northwell Intranet.


DMPTool logo



The DMPTool is a free, open-source, online application that helps researchers create data management plans.

What is a Data Management Plan and a Data Sharing Plan?


data management plan (DMP) is a formal document outlining how you will handle your data both during your research and after the project is complete.

data sharing plan (DSP) is a document that describes how you plan to disseminate your data at the conclusion of a research project.


Image Source: Jørgen Stamp [CC BY 2.5 dk (]

DMP and DSP Elements

Recommended Elements of a Data Management Plan (as noted by the ICPSR):

  • Data Description: nature, scope, and scale of generated/collected data
  • Access & Sharing: how you intend to make your data available to others
  • Metadata: descriptive standards about your data
  • Intellectual Property Rights: data ownership
  • Ethics & Privacy: informed consent and confidentiality issues
  • Format: anticipated submission, distribution, and preservation formats
  • Archiving & Preservation: how will you ensure this for the long term
  • Storage & Backup: how and where will copies be stored
  • Security: how will security be ensured
  • Responsibility: who is the data steward
  • Existing Data: is similar data available elsewhere
  • Selection & Retention Periods: which data is retained and for how long
  • Audience: who is likely to see and use this data
  • Data Organization: version control and naming conventions
  • Quality Assurance: are there standards to be met
  • Budget: how will costs for archiving be paid
  • Legal Requirements: are there any related to archiving and sharing

Source: Data Management Plan LibGuide, University of Pittsburgh, Health Sciences Library System

Key questions to consider when creating a data sharing plain (as noted by the NIH Document Key Elements to Consider Preparing a Data Sharing Plan Under NIH Extramural Support)

  1. WHAT data will be shared?
  2. WHO will have access to the data?
  3. WHERE will the data to be shared be located?
  4. WHEN will the data be shared?
  5. HOW will researchers locate and access the data?

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